Leads day-to-day office operations and supports national real estate teams by managing site administration, coordinating support services, and ensuring a safe, efficient work environment. Requires strong organizational skills, Microsoft Office proficiency, and experience in facilities maintenance.
Full description
About Us
From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
Job Summary
The Office Manager is responsible for leading day-to-day office operations, supporting team performance, and ensuring a safe, efficient, and customer-focused work environment. This role oversees site administrative activities, coordinates support services, and serves as a key point of contact for employees, visitors, vendors, and clients. The Office Manager helps ensure operational excellence through effective planning, organization, budget awareness, vendor coordination, and continuous support of service delivery objectives.
In this role, you will serve two primary functions:
Site Operations and Office Management
You will be the central resource for our New York office, supporting multiple Siemens Mobility business groups and ensuring a professional, welcoming, and productive workplace experience. Responsibilities include managing reception and visitor services, coordinating office and meeting space operations, supporting workplace technology needs, overseeing office services and supplies, and maintaining a safe and efficient office environment. Strong organizational, communication, and customer service skills are essential to successfully manage competing priorities and support a dynamic workplace.
National Real Estate Team Support
You will provide administrative and operational support to the U.S. Real Estate organization, assisting with workflow coordination, project tracking, meeting and presentation preparation, and other strategic initiatives. This role requires advanced proficiency in Microsoft PowerPoint and the ability to transform information into professional presentations, training materials, and business communications that support leadership and team objectives.
The ideal candidate is a highly organized, resourceful professional who thrives in a fast-paced environment and can work independently with minimal supervision. Success in this position requires sound judgment, flexibility, strong attention to detail, and the ability to build effective working relationships across a geographically dispersed organization.
Essential Duties & Responsibilities
Supports Site Managers and/or Team Leads while maintaining working relationships with the customer. Works closely with client(s) to ensure that the effects on operations are recognized, well planned and coordinated in a quality manner.
Qualifications
Business Experience
1-5 years Facilities Maintenance Operations experience
Licenses
Must possess a valid driver’s license in good standing
Language Skills
Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write routine reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Technical Qualifications & Skills
Ability to solve problems in multiple stressful situations. Requires advanced analytical skills and problem-solving techniques. Strong computer skills are required primarily utilizing Microsoft Office Products
Manages difficult client situations; responds quickly to client needs; solicits feedback to improve services; speaks clearly and persuasively in positive and negative situations; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; able to read and interpret written communication; balances team and individual responsibilities and contributes to building a positive team culture.
Enforces and adheres to company policies, rules, safety practices and regulations.
Job Knowledge, Problem Solving/Analysis, Work Environment Safety, Planning, Interpersonal Skills.
Ability to lead and drive organizational change and continuous improvement.
Sound judgment, business acumen, analytical decision making, initiative, interpersonal relationships and personal accountability are critical.
Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules people and tasks effectively.
Anticipates problems; sees how a problem and its solution will affect other units; gathers information before making decisions; weighs alternatives against objectives and arrives at reasonable decisions; adapts well to changing priorities, deadlines and directions; works to eliminate all processes which do not add value; is willing to take action, even under pressure, criticism or tight deadlines; takes informed risks; recognizes and accurately evaluates the signs of a problem; analyzes current procedures for possible improvements; notifies supervisor of problems in a timely manner.
Benefits
We arecommitted to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Geographic Disclosure
Compensation Range:$90K - 100,000
Other Compensation:N/A
EFS
Company information
What started as an electrical lamp and appliance store in 1928 has grown into one of the largest companies in the industry with over 3,000 employees.Headquartered in Jacksonville, FL and with a network of branch offices, Miller Electric Company provides comprehensive power and technology solutions toFortune 500 clients in a diversified range of industries. Miller Electric Company is a family business that remains committed to continued stewardship in its communities and industry. Miller Electric has expanded its capabilities over the years to serve a wide range of customers on a variety of markets including:HealthcareCommercialIndustrialGovernmental & InstitutionalEntertainment & HospitalityIntegrated SystemsSmart TransportationMiller Electric has 18 locations throughout the U.S. to serve our clients.
